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Annual General Meeting 2026
Agenda Submission Form
​In preparation for the AGM, the GSA invites our members to submit an item for the meeting. Please use the submission form linked below:
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Please submit the completed form to the Chair of the AGM committee at gsa-agm@uwaterloo.ca. We are accepting Agenda Submission Forms until February 2nd, 2026.
Agenda Package
The full agenda package can be found below, this includes all materials required for the meeting
During the AGM, we will be covering various items including:
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Approval of 2024 AGM Minutes
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Presentation of 2024-2025 GSA Audited Financial Statements from MNP
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Appoint the auditors for 2025-2026 financial year
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Ratification of appointments
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Elect new directors
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Accept reports from various partners:
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GSA President​
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GSA Board Chair
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GSA Council Speaker
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GSEF
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Director Elections
Call for Nominations
The GSA-UW is now accepting nominations for the upcoming Board of Directors election to fill nine (9) vacant positions. University of Waterloo graduate students are invited to put forward their application and run as a candidate in the Board of Directors election. Official notice is hereby served for the election to fill the vacancies of the GSA Board of Directors.
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The directorships terms of office are:
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Nine (9) directorships beginning May 1, 2026 and ending April 30, 2027. This position can be held for up to 3 years, renewable each year based on performance evaluation.
Description of Position
The GSA-UW Board of Directors is responsible for overseeing corporate interests of the Graduate Student Association. Directors are elected by graduate students each year at the GSA Annual General Meeting (AGM) held in the Winter term.
The Board is governed by the GSA Bylaws and consists of twelve (12) directors. The Board of Directors have monthly regular meetings, and operates according to the Carver Policy Governance framework, meaning that the Board focuses on strategy and oversight, and delegates day-to-day management to staff. Directors are expected to dedicate 15-20 hours of time commitment per month.
We are seeking people with not-for-profit experience. A background in accounting and auditing, budgeting, insurance and lobbying, marketing, privacy management, or risk and controls knowledge is desirable but is not necessary. Full job description including roles, responsibilities, and remuneration can be found below.
Election Timeline
1. Nomination Period & Form
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The call for nominations is open from Jan 26, 2026 and closes on Feb 22, 2026 at 11:59 PM EST.
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Nomination forms can be downloaded below
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Nomination forms must be submitted to gsa-cro@uwaterloo.ca before the posted deadline.
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Nominees will receive a confirmation of receipt from the GSA Chief Returning Officer (CRO) within three business days of submission.
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Nominees can either use a single form or multiple copies of the form to collect all 5 signatures from members nominating them. Digital signatures on nomination form are also allowed
2. Campaigning Period
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Begins on Mar 9, 2026 and closes on Mar 22, 2026
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Candidates may provide a photo and a brief statement to be posted on the GSA website and social media. (Maximum 150 words)
3. Voting Period
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Pre-voting Period: Starts on Mar 23, 2026 at and students have the opportunity to vote before the AGM begins. A notice will be sent to all eligible graduate students and they may vote once during this period.
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Live Voting at the AGM: Apr 2, 2026 at 4:30 PM EST
Comments, concerns, and questions should be directed to the Chief Returning Officer at gsa-cro@uwaterloo.ca. ​
